South Burnaby Garden Club
Executive Meeting September 18, 2019
Agenda
Present: Betty, Dan, Lucette
Regrets: Vince, Syl, Elizabeth, Carolee
Guests: None
Recorder: Betty
Called to order at 7: 09 by Dan. Thanks to Dan for hosting.
Minutes
Correction: Ed Kinsley is the correct spelling. Adopted as circulated, moved by Lucette, seconded by Betty.
Treasury Report: Elizabeth via Lucette
Attached and the fall fair spread sheet in the “red” book.
Membership / Bonsor Liaison Syl
No report
Secretary: Betty
Frank has lots of pictures of the Fall Harvest Fair. He needs clarification of the rosette winners. Betty and Frank will demonstrate the group the forum and how to use it in the new year.
Guest speaker / Advertising Coordinator: Greg
No report but Pot luck in October. Pictures in November. And then the Christmas party. November is election. Action Item: Dan to call Len and Rose about the elections. Lucette will chair the November meeting. For 2020, Betty to do secretary, Lucette fall fair, Len can ask at the October meeting for volunteers.
Newsletter: Vince
Newsletters are combined for September and October. Betty to do an email reminder for the potluck.
Sunshine: Judy
Card to the Luporini family
Fall Fair: Lucette/Dan
The fall fair went well and lots of volunteers to bring everything back. Greg did a great job of spacing the entries. The schedule will be changed to three distinct vegetables. Tomato three distinct varieties. We will need to look at what 2020 would look like without Jennifer and Betty in future discussions
Notes from Lucette via email.
- The BCCGC came to our FHF to look at the hall and get some ideas as they’re holding it at Bonsor. They had a lot of concerns which I hope we were able to alleviate. They asked Martine to borrow her tablecloths as they are trying to reduce their costs and not getting a formal caterer this time. We need to decide on Tuesday who should be the second delegate. Given that she loaned her tablecloths I’m thinking Martine, but we can chat.
- Review of Fall Harvest Fair and any feedback. Should we survey the members? Lessons learned. Discuss options for next year- Same 2-day event, 1-day FHF-logistics, including it at every meeting show bench and NO FHF, etc.
- Anything for October pot luck? (we will be away- gather memory sticks with photos for Nov. mtg.)
- Christmas- anything outstanding at this time? Selling tickets at next meeting etc?
- Do we do recognition for volunteers in November? Joanne thought no cake since we had so much left-over pastry she was freezing.
Old Business
Christmas Party
Greg will update us at the next meeting. Avalon Valley Trio will be playing Tickets should be up for sale at the October meeting. Action item: Greg to have tickets for sale at the October meeting
Oct. Pot Luck/Silent Auction
Betty will be gathering the memory sticks and will give them to Elizabeth. Frank will send out email to remind people about the potluck and sticks. We will have the informal silent auction.
November meeting:
Lots of baked foods, no cake needed.
BC Council Meeting
October 26th at Bonsor auditorium. Dan is the representative. Lucette will go.
Adjourned at 7:50
The next meeting is October 8 at 7 pm at Dan’s with Lucette chairing.