South Burnaby Garden Club Executive
Minutes
September 22 2026
Called to order at: 7:31
In attendance: Lucette, Lorna, Elizabeth, Betty, Maria, Elly
Regrets: Sofia
Treasurer Report: Elizabeth
A copy of the updated treasurer’s report will be in the ‘red’ book. The total cost for the 125th anniversary was $160.68 which included printing, posters, obtaining archive photos and seed package labels. Lorna has $15 for vegetables purchased by a friend at the fall fair and will bring to the potluck. A full accounting of the FHF will be in the ‘red’ book.
Bonsor Liaison: Sofia
Thank you for t-shirts; they are beautifully embroidered!
Bonsor has sent an email regarding application for next year that needs to be submitted by March 1 next year.
Some of the executive were curious about the number of hours we get charged at Bonsor for our rental. They have been generous in not charging us as many hours as we’re actually using them. For example, with the Fall Harvest Fair, we got charged 4 hours on Saturday and Sunday each and custodial fees for the total of 8 hours. For the potluck and Christmas events, we get charged for 2.75 hours even though we have excess to the room from 6:00-10:00 for the potluck event and 4:00-10:00 for Christmas. Syl reports that some people have questioned the costs of renting Bonsor and whether they should provide other resources. Considering the substantial break we are getting on rent, we shouldn’t pursue that.
Secretary: Betty
Nothing to report
Membership: Syl
Nothing new from the last report.
Newsletter editor: Lorna
Deadline is Thursday September 24, 2026. Greg has sent photos, Lucette will send some as well. Lucette will send an updated note about FHF. Lorna will repeat the reminder note about the potluck. Betty will put a note in about a group photo. Lorna will put the list of winners in that Lucette sent.
Speaker Co-Ordinator: Maria
October: Potluck
November: Lucette will do a review of the FHF. Topic: restoration of RILEY PARK speaker SIMINA TOMA
December: Christmas Party
Directors at large: Sofia, Elly
No reports
Sunshine:
No report
New Business
Potluck
Betty will write a note about a group picture for the potluck and ask people to wear their SBGC t shirts (new or vintage) with the birthday cake.
Sofia will bring extra plates and cutlery in case there are members who forget.
People need to come for 6. Lorna is making punch. Lorna Gross to do grace. The trophies will be there for pick up, no presentations.
Lucette will ask about Christmas asking for volunteers and ideas for entertainment.
Christmas Party
Martine has checked and the caterer is available. Martine is organizing the down payment. Lucette will ask for volunteers and ideas at the October meeting. Maybe sing Christmas carols. Lorna will look into a magic act (30 minutes).
Old Business
Fall Harvest Fair (seed packets were a hit)
Feedback:
• There were less goodies to sell.
• One attendee suggested a sticker or sign to say upstairs. The rolling signs at the main desk or outside did not mention the FHF. We need to consider more signage, possibly out to Nelson.
• Consider closing at 3:30 next year.
• Comments on the floral art could be hardly read.
– Raffle tickets were closed early because the Mayor arrived early and some people were disappointed.
125 th Anniversary Celebration Committee
Birthday cake and group photo at the potluck
SBGC properties
Dan has called Lucette to say that he has found more SBGC items in his house, bank statements and a sign. Lucette will go over and check them out.
Houseplants
We were contacted through the website by someone who is looking to adopt out his houseplants. Lucette will ask Sofia if they can take a look together. Syl will help if Sofia can’t.
Meeting dates
Sept exec/Oct mtg
Lucette MC pot luck
Oct. exec/Nov. mtg
Betty (election)
Nov exec/Dec mtg
Elizabeth
Adjourned at: 8:10