South Burnaby Garden Club Executive Virtual Meeting via Zoom
October 15, 2024
Minutes
Present: Maria, Elizabeth, Vince, Lucette, Dina
Regrets: Syl, Dan, Betty
Called to order at 7:05 by Lucette
Bonsor Liaison: Dina Mulberry requests
- Mulberry has emailed Dina to enquire about a potential team up between garden club members and residents of Mulberry to do horticultural events.
- Dina is going to email them to get clarification of what exactly they are looking for.
- Some ideas discussed in tonight’s meeting include inviting them for garden tours of members’ gardens, horticultural related therapeutic activities for residents.
Treasurer Report: Elizabeth
A copy of the treasurer’s report will be filed in the ‘red’ book.
- Sofia and Martine have been registered for BC Council of Garden Clubs meeting on October26th.
- She’s recently deposited $380 for Christmas Party tickets and $15 for paid Potluck dinner. Two cheques have been issued in the amounts of $98.56 (FHF Trophy engraving) and $80.00 (BCCGC Fall Mtg. registration).
- Our new current account balance will be $2459.08.
Secretary: Betty
No report since Betty is away
Membership: Syl
Sent report via email – no changes to membership.
Newsletter: Vince
- Deadline is October 23
- Melinda suggested Christmas poem from Dan’s childhood with photos to be included for December Newsletter– to be discussed further in the next meeting
Speaker, Environment: Maria
- November is garden tour in photos and Lucette has collected enough photos to do the slideshow.
- Maria shared about the increasing speaker fees are making it challenging to book speakers this year. There is a need to chat with members next month about whether to have fewer but better-quality speakers. There may be a need to increase budgets for speaker fees too.
- Brian Minter is available to speak in January, February and the first week of March with a fee of $400+ GST+ mileage – to be discussed at the next Executive meeting.
Sunshine: No card is required so far.
Potluck: It was a successful event with 30+ members attending. Syl bought the ham that was enjoyed by club members. Lucette will write up a thank you note for Lily in the November newsletter.
Old Business:
Fall Harvest Fair – Lucette to bring up in November club meeting about whether to continue as it is or to par it down for next year since it’s a lot of work for some members.
Christmas Party – Dina is to check with Martine about a write up about the party for the November newsletter (if possible) and about whether to have silent auctions at the party.
New Business:
Getting a cake to thank volunteers for the November meeting – the club used to get cakes in November to acknowledge volunteers’ great work over the years. Everyone is in favour of getting a cake that’s under $100. Lucette will get a cake from Valley Bakery since Sofia opposes any cake from Costco.
Digging up plants at Elizabeth friend’s place
Elizabeth’s friend has offered up established plants from her garden. Digging needs to be done on weekdays between 10am and 4pm. Lucette and Elizabeth will decide on a date and an email will be sent out to interested members.
Election:
- Syl, Sofia, Elizabeth, Maria, Dina, Lucette have agreed to stay on as executive members.
- Vince is vacating his role as newsletter editor.
- Need to check with Betty if she wants to stay on.
- Charmaine will not do plant sale next year – need to find a replacement to coordinate this event.
- Lucette is reaching out to Samantha to check if she still wants to be the volunteer and kitchen coordinator, as well as Greg for his role as the club photographer.
- Lucette will be checking with Tish and Suzanne to check if they are interested in being part of the executive team.
- Executive members are encouraged to think of other members that may be interested in being part of the executive team and to reach out to them accordingly.
Adjourned: At 7:37pm.