South Burnaby Garden Club
2018 Annual General Meeting
Feb 6, 2018
Meeting called to order by Syl Davis at 7:35 pm
Welcome to everyone.
Motion to accept the minutes of the 2017 AGM. Moved by Len Gross, seconded by Lorna Hercheson. Passed.
Rotating Chair Report: Syl Davis
There will be new exhibitor numbers for the showbench and fall fair for 2018.
The steering committee for 2018 was confirmed at the November meeting. The only changes are that Judy Vander will be doing sunshine with Pat Humphrey stepping in when she is away and Branko Matkovic will be editing the newsletter.
In order to ensure continuity in operation of the club (given there is no elected President or Vice-President) we put forward a resolution that:
For the period beginning February 1, 2018 and ending January 31, 2019, the executive committee members will rotate the role of chairperson and organize monthly club meetings and club business according to the changes voted on at today’s AGM meeting. Moved by Pat Humphrey, seconded by Judy Vander, all in favour, passed.
Syl reiterated that our November meeting is meant to do and that is to thank all our club volunteers. Thank you to those in the executive steering committee for all their work in 2017 and all the many volunteers who have supported all our club activities- more than half of you here. Pats on the back for all.
Financial Report: Elizabeth Beer
Budget reviewed for 2018 (attached)
Money was made money on plant sale, auction. Fall fair had a small loss. Loss on Christmas dinner, and appreciation for volunteers. Annual picnic was paid for by the club. Net loss last year. Increasing costs of judging, rent. Proposed budget for next year is $4200.00. Questions about costs of rental made from the floor. Bonsor rental reviewed. Elizabeth and Syl asked people to consider moving forward and consider an annual fee increase.
Motion to reinstitute the annual plant sale, moved by Martine Arnold and seconded by Leslie McBratney. Passed.
Motion to increase 2018 annual fees to $20 for single, $25 for family moved by Paul Vander, seconded by Len Gross, passed.
Motion to have 2017 South Burnaby Garden Club books audited by our usual auditor, at a predicted cost of $250.00. moved by Elizabeth Beer, seconded by Syl Davis, passed.
Motion to adjourn the 2018 Annual General Meeting, moved by Martine Arnold, seconded by Paul Vander, passed.